4 Mobile Apps for Managing Your Business Expenses

One of the best things about being a small-business owner is being able to deduct most of your work-related expenses — as long as you remember to keep detailed records of your purchases.

Want to lower your taxable income to save money on your next IRS bill? These four mobile apps can help you track your business expenses.

  1. Mint (Android and iOS; free) — Although the Intuit-owned Mint is designed with household budgeting in mind, it’s also a great tool for tracking small-business income and expenses. If you already have a personal account, you can set up a separate professional one that draws data from your business bank and credit card accounts. You can train the software to recognize different categories of expenses, and manually enter cash purchases. For more information, check out this blog post by FiddlerStudios on using Mint for business finances.
  2. Shoeboxed (Android and iOS; free, with membership options) — Shoeboxed is a bookkeeping service for the digital age. You can send an envelope full of paper receipts and bills to the company, which scans everything and sends you an itemized list of your expenses in a digital file for export to other programs for analysis. Or use the mobile app to take photos of your receipts and bills and email them to Shoeboxed. The app is free, but you’ll pay to send in paper receipts: The Business Plan membership charges $49.95 per month for up to 500 business receipts.
  3. MileBug (Android, iOS, and Windows; $2.99) — Do you do a lot of driving for work? Tracking your mileage can be a pesky task. This app records your mileage with real-time GPS and automatically calculates your 56.5 cent-per-mile deduction. You can then generate reports to export to Excel or Numbers to file with your other business expenses.
  4. Expensify (Android, BlackBerry, iOS, and Windows; free) — This app helps business travelers automate their expense reports by linking to bank and credit card accounts to track purchases in real-time. Paying with cash? Take a photo of the receipt with your phone and Expensify can pull details from it. You can manually add your mileage log (and any other undocumented expenses) and generate an expense report. You and one employee may use the tool for free; you’ll be billed $5 to $10 a month for each additional employee who uses the app.

About Kathryn Hawkins

Kathryn Hawkins is a principal at the content marketing agency Eucalypt Media. She's written about business, marketing, and entrepreneurship for publications including BNET, TheAtlantic.com, Inc.com, and owns and operates the positive news site Gimundo. Follow her on Twitter at @kathrynhawkins.
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10 comments
surajsr
surajsr

Hey Kathryn , That's a good list.  I was a user of milebug until i moved on to Vezma Mileage and expense tracker.  It is a very accurate application that also allows me to track the locations of vehicles, report generation etc.  You can probably give em a try at http://www.vezma.com

neeteemhatre9
neeteemhatre9

Great article to manage your business schedule on the application. On the instant run, you can manage business in minutes. No need to waste time for scheduling and implanting sheets.

mobile banking

Matt007
Matt007

Nice post. I think Keepek has a better than Expensify and Shoeboxed. The app is free and without limitation. It can read receipts and fill in data for you. It's also handy when it comes to creating and submitting expense reports.

Business Analyst
Business Analyst

Hi Kathryn,

 

Your list definitely helped me narrow down my list, after much searching and upon your advice I chose Mint. Its robust and very user friendly. http://mybainterview.com/ I wanted to keep track of my expenses as I was unemployed and looking for an app that could keep track of how much I was spending on Business Analyst Interviews. 

 

Great help!

Seniorita-Maria Escampo

 

Business Analyst
Business Analyst

Hi Kathryn,

 

Your list definitely helped me narrow down my list, after much searching and upon your advice I chose Mint. Its robust and very user friendly. I wanted to keep track of my expenses as I was unemployed and looking for an app that could keep track of how much I was spending on Business Analyst Interviews. 

 

Great help!

Seniorita-Maria Escampo

phicksteven
phicksteven

Nice post. Seems that all of these plays an ultimate role in the part of business expenses. Another one more apps I have been using from a very long time is Replicon's expense reporting software ( http://www.replicon.com/olp/expense-reports.aspx ). Awesome experience I have seen.

Stephanie
Stephanie

Great list! I might have to try Mint as I get all  my budgeting in order for a business opening.

PipsToday
PipsToday

Great Post, All App are helpful for us for manage Business Expenses. Mostly we are using excel sheet for quite easy to understand. Today most of people using android & iPhone app that’s easy to access finances issue and manage, currently I am using Mint & moneystrands  app for iPhone that app make my life easy. 

 

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