How to Find Cost-Effective Office Space

That extra bedroom you converted into a home office might be perfect for your startup, but if you have plans to grow, the task of finding office space outside of your house is likely in your future.

Office space comes with considerable overhead costs and other expenses. So, if you plan to move or expand your operation, take the time to find an affordable site that truly suits your needs. This investment will save you money down the road.

Whether you buy or rent, consider these factors:

1. Location — Office space in prime locations costs more than it does elsewhere. Do you really have to be right next to an airport, on a busy street, or in a mall? If your business relies on walk-in traffic or holds frequent meetings with out-of-town clients, a prime location may be necessary. You can start by using a service like to search for space. The website lists each available office’s address, available square footage, and the rent. In addition, the site provides the average rental rates in your desired ZIP code.

2. Infrastructure — If you run a technology company or otherwise have heavy online needs, does the office you’re considering have appropriate internet access? Is there space and adequate power for your equipment? Do you have any other special needs? Consider all of the above before looking at potential sites. One tip is to complete this online questionnaire [PDF], which will help you gauge your space and infrastructure needs.

3. Square Footage — Plan on a minimum of 125 to 225 square feet of usable space per person. Online calculators can help estimate the specific amount of space you’ll need.

4. Growth Potential — As you consider new offices, ask: Is there room to grow, so you don’t have to move again in a year? Can walls be moved or removed? Is there extra space nearby that could serve as a warehouse?

5. Lease — Who covers repairs or modifying space to fit your needs? If it is an older building, is the heating and air-conditioning system powerful enough to keep the environment comfortable? Will it protect your computer equipment or other machinery? More importantly, what are the terms of the lease? If you expand rapidly, is there a provision for breaking the lease at minimal expense? If you later downsize, will the lease allow you to sublet the extra space you don’t need? Before signing any agreements, check out the landlord, too.

6. Co-Working — If you don’t need a very large office, subletting is often a solid option, or you can run a basic, low-cost office by co-working. Sites like allow you to book long- or short-term spaces in a shared office environment. Co-working not only cuts costs, but also increases your networking opportunities. Note that some co-working situations are in large community spaces. If you need privacy, make sure to visit the space a few times before renting. Other sublet options include places like the Perfect Small Office, which offers private offices but shared resources like copiers and fax machines.

About Tim Parker

Tim Parker is the owner of ECS, LLC, a company specializing in financial and small business content. His writing has appeared in many of the top financial blogs including Investopedia, Yahoo! Finance, Benzinga, Business Insider, and Forbes. Find him on Twitter @expositioncreat and Breaking Finance
This entry was posted in Employees and tagged , , . Bookmark the permalink.

I think these tips are all true. If you have an office space that you are renting I think you need to make sure that there is a good amount of space to grow. If you  don't then you need to find another place because I think the hopes of every company is that their company will expand and grow to become bigger. 


This is very helpful for those who are at a loss in choosing an office space for their new business. Whether buying or renting, it is really important to know first the reasons (short term and long term) why you are building or looking for one.


If you're not sure you're ready for a long term lease for your company, PivotDesk is a really great option. They help find co-working office space for cheap without the long term commitment. I used it in boulder and was very happy with their services and my office space! 


I really need to get a larger office space. The office we are currently working out of has become much too small for all of our employees. The only problem is I can't find another office that is as cost effective and that is in the right location. 

Mia |


I've been thinking about renting an office space for a few months. I'm having my business built right now, but I want to get started. I think If I can rent a space for 6 months that will give me enough time to have my business built and transition to the new space.

Tara |


  1. [...] overlook other expenses associated with hiring employees, which can add up fast. Do you need to supply an office and equipment? What about [...]

  2. [...] overlook other expenses associated with hiring employees, which can add up fast. Do you need to supply an office and equipment? What about [...]

  3. [...] How to find cost effective office space Consider an office space in a prime location. The location of the office should be right for your business and more convenient for your employees and customers. It should be easily accessible by public transport or cars. The more accessible you business is the more customers you get. Find a good office space through [...]